Create a Cloud Resource - Minute Manager

Create a Cloud Resource - using the Minute Manager

Under Resources you can create two types of pages: resource pages and minutes.  Your resource pages are similar to the cloud page.  The minute manager is a place to create, save, archive, and search minutes.    

Getting Started

To create your first page of content, click Create New Post.  It is on the lower right of your homepage or near the heading at the top of your page.  A new page will pop up on your screen with choices of different types of content.  Select Cloud Resource, and clicking save by scrolling to the bottom of the box.  You can choose who will see your page here too, but you will have an opportunity to change it on the next screen (Figure xx).

 

Figure xx Create New Post is your first step to adding content to your site.

Figure xx Create a Post menu will let you choose what kind of material you would like to add to your site.

Your page

Figure xx is a screen shot similar to what you will find when you click Minutes.  As you can see, there are a lot of fields, but you do not need to fill in all of them.  Fill in whichever fields are relevant to the content you would like to have displayed on your page.

 

Figure 2.3 Create Minutes: This is the screen you will see before you add any information.

Definitions of Fields

*  Title: This will be the name of the page you are creating.  It will appear on a sub menu on the “About” page.   

*  Image:  This will be on your page and also appear as a small icon on the homepage in the last of recent items. 

*  Caption: This will appear under your picture.

*  Body (Edit Summary):  Here is where you can type or paste as much as you like.  You can also add links here.

*  Minute Detail - Meeting Name:  You must put in your meeting name in this field.  It is required.

*  Date Drafted:  This will default to today, but you can set it to any date

*  Approved?:  This field is not neccesary, but you can check it if this is something your meeting is tracking

*  Date Approved:  Here is where  you can put the date approved.

*  Files:  This gives you an opportunity to upload a number of different types of files, including:  .doc, .docx, .xls, .xlsx, .ppt, .pptx, .txt, .pdf, .zip, and .gz.

*  Links: The links you choose to other sites will appear on the bottom of your page. 

*  Related Content:  Once you create multiple pages you can connect them by using Related Content.   

*  Tags:  These are subject keywords, seperated by commas

*  Groups Audience:  This is how you will choose WHERE the page is displayed.  It will default to the page you are working on.  If you are an admin of multiple sites such as committees you will be see multiple items in this list.  If you choose “none” the page will have a URL but it will not be connected through the menu to the site – more on this later.

*  Group Content Visibility: This concerns WHO can see your site.  You can choose whether everyone can see your page (public), just Quakers can see your site, or only your meetings members can see the page. 

Creating your Minute

Most of the fields can be populated similarly to the way you setup your homepage.  In the interest of brevity, there are arrows for these parts to remind you how to set up your content. 

Figure xx 

Adding Files and Links

As you navigate down the page, you will see options to attach files to your page (Figure xx).  With just a few steps you will be able to easily add these items.  Note that you will only be able to view one of these features at a time – you can switch between the tabs to view the different options for adding these pieces of content.

Figure xx You can add in files or links

Links

Links can be added under “URL” and an optional title can be added.  These will appear in a list at the bottom of the page.

 

Figure xx Additional links will appear in a list at the bottom of the page.

Files

Unlike videos, you can upload a number of different files to your page.  These will appear as a list at the bottom of your page.  You can change the order of these files using the numbers under Weight, or by choosing Hide row weights and moving the icon to the left of the file name. 

Figure 2.9 Upload files.

Related Content

You can link to other content that you have put on your meeting’s site that users might find relevant after viewing your page.  This will appear as a list on the right side of your page.

Figure xx Related Content.

Groups Audience

This is how you will choose WHERE the page is displayed.  It will default to the page you are working on.  If you are an admin of multiple sites such as committees you will be see multiple items in this list.  If you choose “none” the page will have a URL but it will not be connected through the menu to the site.

Figure xx  Selecting Groups audience and Group content visibility.

Group Content Visibility: This concerns WHO can see your site.  You can choose whether everyone can see your page (public), just Quakers can see your site, or only your meetings members can see the page.  For Quakers to see you site they will have to also have an account on Quaker Cloud. 

 

When you are finished working on your page, remember to click Save.

Remember, not all of these fields need to be filled in!  You can also come back. Once you click save (it’s very important, that’s why it’s repeated!) you will be taken back to your homepage. 

Questions about the Minute Manager

 

How do I organize minutes?

Some meetings choose to create one page per minute.  Some meetings choose to archive a large group of minutes on one page.  However you choose to set up your minutes, remember that you can assign privacy settings to each webpage of minutes.  If you want to set some minutes so that only your meeting’s member can view them, at this time these cannot be on the same page as minutes that you would like to remain available for public view.  Contact cloudsupport@quakercloud.org if you have questions about this.

How do I search minutes? 

Go to Resources - Minutes - Advanced Minute Search.  Enter the term you are looking for.  The search function will search you minutes as well as any other minute available to Quakers or the public (assuming you are logged in).