Friends General Conference

Together we nurture the spiritual vitality of Friends

Formatting Meeting for Business Minutes

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At each Meeting for Business, a Recording Clerk takes Minutes, which are then typed and reviewed at the following month's meeting.  These Minutes are the official record of the Meeting's decisions and considerations.  They are also an important resource for both the Meeting and historical archives held at W.E.B. Du Bois Library at the University of Massachusetts Amherst

Format guidance is below and an attached, marked up set of Minute pages as the example of the current format guide for Recording Clerks.  A consistent format helps current and future readers locate the information they may be seeking.

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Font:  Calibri

Font Size:  11

Margins:  1" x 1" x 1" x 1"

Insert page numbers in upper right hand corner

At the end of the Minutes, include names of the Clerk for the month's Meeting for Business and the Recording Clerk.  Leave space above each name for their signatures.

When using an acronym (e.g., NHFM, FCfC NEYM, CVQM), please spell out the first usage (e.g., New Haven Friends Meeting, Friends Center for Children, New England Yearly Meeting, CT Valley Quarterly Meeting).