National and regional Quaker organizations may make scheduled afternoon presentations in Radford. The Quaker Organization Presentation Request Form will be live in late winter.
We are not able to provide digital projectors for these presentations. Gathering staff will inform you by June 15 of the time and date of your presentation. Due to a limited number of time slots, we may not be able to accommodate all requests.
Exhibits by Quaker-related organizations, communities, schools or interest groups will be displayed in-person at the Gathering in Radford, VA by advance arrangement. Exhibit reservations may be requestion by filling out the Exhibit Request form (available in late winter.) The deadline for requesting exhibit space is May 1. All exhibit requests will be reviewed, and FGC staff will let organizations know if they will have space in the Gathering exhibit area in late May. At that point, confirmed organizations will be given a link to pay online.
When space for display tables is limited, preference will be given to the display of materials from Quaker Yearly Meetings, incorporated Friends institutions, Friends schools and universities, Friends co-housing/care communities, and opportunities for Quaker spiritual enrichment. In all cases, FGC staff, in consultation with the clerks of the Long Range Conference Planning Committee, will be the final arbiters of what is allowable if there is any lack of clarity.
Read the full exhibit policy here
All exhibit space will be for freestanding tabletop exhibits. There will not be floor or wall space available. No exhibit may exceed 8 linear feet.
Nothing may be sold in the Exhibits area, and you may now solicit donations for items included in an exhibit. If you are interested in selling goods, please see information on consignment reservations.
Exhibit prices :
- Table space: Cost TBD/linear foot (2, 4, 6, or 8 feet only)
The earliest time that exhibits may be set up is mid-afternoon on Sunday. While exhibitors are responsible for setting up and taking down their exhibits, an Exhibit Coordinator will be available to answer questions as you set up your table/space. Blue painters tape only may be used for hanging signs from tables. Exhibits must be removed by 5:00pm on Friday, July 8. Anything remaining on the tables after 5:00pm Friday will incur additional rental fees for the exhibitor and FGC. Please do not leave any literature behind. In late May our exhibits coordinator will send you information in case you need to ship a display to Radford University.
Please be aware that when the building is open, the exhibit area will not be supervised. Any and all items in the display are the exhibitor’s responsibility.
The exhibit hall usually includes a table for leaflets and flyers if there is space. We do not yet know whether there will be space. If you leave materials on this table, please follow the following guidelines:
- No more than two documents per organization (or, if no organization, per person)
- Documents only - no displays, and especially nothing three dimensional. A petitition is considered a document.
- For each document, provide the name and contact information for a Gathering registrant.
Items that do not meet these requirements will be removed from the leafletting table. See detailed policy regarding unacceptable materials.