Committees & Officers

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"Volunteerism has marked the Society from its beginnings.  Volunteers as they work together for the Meeting, often find their religious lives mutually strengthened, their sense of community deepened, and their commitment as members affirmed." Source:  Faith & Practice (PYM 1997) p. 188

Chestnut Hill Friends Meeting (CHFM) is an unprogrammed Quaker meeting.  This means there is no paid clergy.  Most of the work of the Meeting is done by meeting members and attenders who volunteer to serve as one of five officers and/or to serve on one of our 20+ committees, which are described below. 

All committees -- except three -- welcome all members and attenders who might be interested in the work of the committee.  The exceptions are Care & Counsel, Nominating, and Worship & Ministry.  Because these committees deal with sensitive information about individuals, membership in these committees has additional requirements that are explained in the descriptions below.  If you feel lead to participate in those meetings, please contact the clerk of that committee to secure an invitation.

2021-2022 Committee/Officer Lists

Addressing Racism: Acknowledges and works to heal racism within our meeting and beyond.  Meets 2nd Sundays 12:15-2 pm.  Annual report due in October. 
Email to committee: [email protected]

Adult Class: Arranges adult education classes held the first two Sundays of the month before Meeting for Worship, and other adult forums. Meets four times a year Sunday 5-6:30 pm, at the discretion of its members. Annual report due in March.  Handles Easy Evens in October.

Email to committee: [email protected]

Burial: Maintains records of the Meeting burial grounds.  Rarely meets.  No Easy Evens.
Email to committee[email protected]

Care & Counsel: Responsible in general for the pastoral care of members and attenders. Limited to members of Chestnut Hill Monthly Meeting.  Meetings on the 2nd Monday.  Annual report due in April.  Handles Easy Evens (2nd and 4th Sundays) in April.
Email to committee: [email protected]
Committee’s private pages: Accessible to committee members only

Finance: Working with the treasurer, prepares the annual budget, considers committee funding requests, monitors Meeting investments, and brings to the Meeting any budgetary issues.  Meets 2nd or 3rd Wednesday 7-8:30 pm in January, April, May, June, September, and October.
Reports due: April--annual report May--proposed budget, June--approval of budget, and September--Treasurer's annual report
Easy Evens (2nd and 4th Sundays) Committee Rotation is November
Quarterly Treasurer reports are presented in January, April, and May
Email to committee:
 [email protected] 
Committee’s private pages: Accessible to committee members only

Friends Committee on National Legislation Liaison: Keeps the meeting up to date on FCNL’s activities, shares CHFM’s priorities with FCNL, attends FCNL meetings and events, and spearheads monthly letter writing by members and attenders to area representatives in Congress about pressing current issues.  

No Easy Evens.

Hospitality:  Provides the community lunch on the first Sunday of each month, and coordinates the lunch on third Sundays. Coordinates Blue Moon potluck on fifth Sundays. Meets irregularly or by phone.  Annual report due in March. 
Email to committee:
 [email protected]

Landscape:  Follows Quaker testimonies through its care for the design and maintenance of the meetinghouse grounds and the planning of outdoor workdays.  Committee members participate in planning meetings, workdays, or both.  Meets seasonally.  Annual report due in November.
Handles Easy Evens (2nd and 4th Sundays) in November
Email to clerk: [email protected] 
Email to committee: [email protected]

Library: Coordinates and cares for the meeting library. Meets irregularly.  Annual report due in January.
Email to committee:
 [email protected]

Nominating:  Works with members and attenders of the Meeting to nominate the Meeting's five officer positions (clerk, assistant clerk, treasurer, recording clerk, recorder) and new members for the Meeting's committees.  Limited to CHFM members.  Meets monthly September-May on Saturday 1-2:30 pm.  Annual reports due in March (new committee appointments) and November (new officers).
Email to committee:
 [email protected]

Office & Administration: Responsible for administration of rentals, meeting office functions, technology, and communications.  Meets on 3rd Wednesday 7-8:30 pm, taking July and August off if possible.  Annual report due in February.
Handles Easy Evens (2nd and 4th Sundays) in July
Email to committee:
 [email protected]
Committee's private pages: Accessible to committee members only

Outreach: Welcomes visitors, oversees greeters and helps to make our Meeting more known in the community through Outreach Seekers' meetings, advertisements and articles about CHFM in local newspapers, etc.
Meets on the 3rd Thursday. 
Easy Evens (2nd and 4th Sundays) Committee Rotation is September
Annual report due in September 
Email to co-clerks:
 [email protected] 
Email to committee: [email protected]
Committee’s private pages: Accessible only to committee members

Peace and Social Concerns: facilitates Quaker values of peace and social justice as reflected in action for the wider community. Activities include grant distribution, legislative letter writing and community events.l 
Meets on the 2nd Monday of the month
Easy Evens (2nd and 4th Sundays) Committee Rotation is March
Annual report due in November
Email to clerk: [email protected]
Email to committee: [email protected]
Committee’s private pages: Accessible to committee members only

Philadelphia Interfaith Hospitality Network:  Coordinates the Meeting's participation in this external program, hosting of homeless families at the meetinghouse at least once a year.
Annual report due in September
Email to clerk: [email protected]
Email to committee: [email protected]

Property and House: Provides stewardship of our building and grounds.
Meetings on the 2nd Tuesday.
Easy Evens (2nd and 4th Sundays) Committee Rotation is December
Annual report due in October
Email to clerk: [email protected] 
Email to committee: [email protected]

Quarterly Meeting Representatives: Attend and report on activities of our Quarter. 
Annual report due in October
Email to committee: [email protected]

Religious Education: Oversees the First Day School and community activities involving nurturing our children.
Meets the 1st Monday.
Easy Evens (2nd and 4th Sundays) Committee Rotation is February
Annual report due in June
Email to committee:
 [email protected]

Safety Coordinator(s):  Works with committees to ensure that the Meeting is safe for everyone.
Annual report due in May
Currently vacant.

Skyspace:  Organizes, schedules, and conducts openings of the James Turrell Skyspace.
Easy Evens (2nd and 4th Sundays) Committee Rotation is June
Annual report due in February 
Email to committee:
 [email protected]

Stewardship:  Works with the Meeting to ensure that proper funds are available to support the Meeting activities financially.
Easy Evens (2nd and 4th Sundays) Committee Rotation is August
Annual report due in April
Email to committee: [email protected]

Tuition Assistance: Evaluates requests for disbursement of financial aid to members and attenders for tuition at Quaker schools and summer camps.
Annual report due in May
Email to committee: [email protected]

*Worship and Ministry: Responsible for the spiritual life of the meeting. Limited to members of any meeting of the Religious Society of Friends. 
Meetings on the 1st Tuesday.
Easy Evens (2nd and 4th Sundays) Committee Rotation is January
Annual report due in January
Email to clerk:
 [email protected] 
Email to committee: [email protected] 
Committee’s private pages: Accessible only to committee members

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Officers of the Meeting

Clerk: Dylan Steinberg 
Assistant Clerk: Joe Byers
Recording Clerk: Liz Williams
Treasurer: Beth Zelasky 
Recorder: Amey Hutchins

General Email Contacts

[email protected] is routed to the meeting secretary and a member of the office and admin committee.  This email is monitored daily.

[email protected] is routed to the meeting secretary who reads the mail on Mondays and Thursdays.  This mailbox is not monitored when the meeting secretary is not in the office.

[email protected] is routed to the newsletter editor(s).  Please use this email address for all newsletter articles.

[email protected] is routed to the clerk, assistant clerk, recording clerk, and meeting secretary.  Please use this email address to submit reports for meeting for business.

[email protected] is routed to the clerk of the meeting

[email protected] is routed to the recording clerk

tr[email protected] is routed to the treasurer

[email protected] is routed to the clerks of all committees

Committee Annual Reports

Each committee presents an annual report to Meeting for Worship for Business.  Click here to see the most recent reports.